Texas Comptroller of Public Accounts - Administrative Assistant II - (Fort Worth)

Company: Texas State Job Bank
Location: Fort Worth
Posted on: March 28, 2020

Job Description:

APPLICATIONS MAY BE FILED ONLINE AT:ihttps://capps.taleo.net/careersection/ex/jobdetail.ftl?job=000000007848andtz=GMT-05:00iAPPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/304/jobsearch.ftl?lang=en )iPLEASE NOTE:All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed.ii If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.iDIVISION:iAuditiWORK HOURS:8 a.m. to 5 p.m., 40 hour work week, Monday through Friday. May occasionally work evenings, weekends or holiday. Hours may change based on business needs.iGENERAL DESCRIPTION:Performs routine (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and administrative support work. This job is a position of public trust and requires a high degree of confidentiality in handling taxpayer records, information and payments. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.iESSENTIAL DUTIES AND RESPONSIBILITIES:(Technical Competence)Performs program support for management.i Performs imaging duties and assists in maintaining the imaging equipment. Receives, distributes, and date stamps incoming mail. Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.i Develops, coordinates and maintains filing system for audit diskettes.i Performs word processing work associated with audits utilizing Microsoft Word. Prepares, edits, and distributes various cover letters for amended audit reports, amended letters, indexes and mailing labels. Performs copy and assembly functions for each audit completed. Prioritize word processing workload. Priority work includes statute audits, amendments in hearings, credits and refunds.i Processes audit collections on Agency Work Manager and deposits funds. Complies with Agency Records Retention requirements. Maintains personnel folders.i Receives and date stamps incoming mail distributes accordingly. Maintains mail logs as necessary. Prepares outgoing mail and maintains postage balances. Performs copying, sorting, filing and all other incoming and outgoing mail activities. Compiles monthly reports as requested by management.Coordinates and maintains property and supplies inventory.i Orders stocked supplies and forms. Orders non-stocked products, services, and subscriptions by running appropriate inquiries, obtaining requisition numbers from Headquarters, and forwarding invoices to Accounts Payable for payment. Orders products and services with state-issued credit card, maintaining a Credit Card Purchasing Log to reconcile purchases, and processes invoices for payment. Prepares parcels and documents for shipping, verifies billings, and forwards invoices to Accounts Payable. Maintains furniture and equipment inventory. Maintains inventory of all keys (i.e. building, office, desk, file cabinets), IDis, driveris license, automobile insurance, etc.Meets training requirements.i(Workload Management/Productivity)Prioritizes, plans and organizes assignments in a manner which optimizes efficiency.Plans available time to efficiently complete assigned tasks. Is dependable, meets deadlines and produces high-quality work. Is receptive to constructive feedback and adjusts work behavior based on feedback. Is responsive to inquiries and assignments in a timely manner, regardless of the requestoris status.Orients newly hired administ

Keywords: Texas State Job Bank, Fort Worth , Texas Comptroller of Public Accounts - Administrative Assistant II - (Fort Worth), Accounting, Auditing , Fort Worth, Texas