QMS Documentation Administrator

Company: Synapse - Manufacturing
Location: Greenville
Posted on: February 17, 2026

Job Description:

Job Description Job Description Shape the backbone of our Quality Management System As the QMS Documentation Administrator, you keep our quality and technical records accurate, current, and accessible. You’ll centralize policies, procedures, work instructions, forms, and records; steward version control; and coordinate changes across teams while updating shared repositories and our ERP. A day in this role Review change requests, route for approval, and publish the latest controlled documents. Update the ERP and shared systems so the right people see the right document at the right time. Maintain an active spreadsheet tracking shared processes and engineering drawings. Notify stakeholders about new revisions and where to find them. Look for ways to streamline document control workflows and propose improvements. What you’ll do Ensure all QMS documentation (policies, procedures, work instructions, forms, records) is approved, controlled, and properly maintained. Prepare and process document change approvals for the quality system. Collect, register, and file technical documents in the correct systems with complete metadata. Safeguard accessibility and retention of records across departments. Collaborate cross-functionally to manage documents and records end-to-end. Input and maintain accurate data in the company ERP system. Maintain regular, punctual attendance and comply with company policies and procedures. Assist with additional duties as assigned by Quality Management. What you’ll bring Ability to read and interpret mechanical drawings generated from SOLIDWORKS. Exceptional attention to detail with strong follow-through. Analytical mindset with the ability to problem-solve and multitask. Comfort working independently with minimal supervision and within a team. Clear written and verbal communication; able to understand and convey instructions. Computer literacy with proficiency in Microsoft Office Suite. Reliable, dependable, and available to work overtime when required. Education & Experience High School Diploma or GED required. Associate degree or higher preferred. Proficiencies ISO 9001 experience or exposure to certified environments. ERP & MRP systems familiarity. Blueprint reading. Basic computer skills and Microsoft Excel proficiency. Tools you’ll use ERP Software

Keywords: Synapse - Manufacturing, Fort Worth , QMS Documentation Administrator, Administration, Clerical , Greenville, Texas