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Administrative Associate IA - Library Media Services 1004-6

Company: Fort Worth Independent School District
Location: Fort Worth
Posted on: January 14, 2019

Job Description:

Administrative Associate IA Library Media Services Reports to: Director II - Library Media Services PC#: 1004-6 Pay Grade: 103 Salary Range: $26,752 - $33,440 Duty Days: 220 Position Purpose Receives and verifies information for shipments to Library Media Services for all campus library orders, curriculum support resources, and student reading materials intended for circulation through the school library management system. Essential Job Functions Administrative Functions* Maintains current and accurate electronic database of purchase order records for school library purchases; files packing slips and invoices; prepares each box for delivery to campuses.* Retrieves and verifies electronic bibliographic records for each order received and uploads data to correct school library management system.* Physically processes and catalogs materials for addition to school library catalogs. Packs materials for shipment to campuses and prepares delivery tickets.* Continually arranges shipments in mailroom and on loading dock, to separate orders being received from items staged for shipment to campuses.* Responds to telephone and email inquiries regarding status of library orders, add copy requests, patron upload requests, department procedures, and administrative operations for campus librarians.* Assists campus librarians, library clerks, and substitutes in troubleshooting library management software issues and vendor online ordering sites.* Answers incoming calls from employees, community members, and others, and provides general information; refers callers, as appropriate, to other staff or other District personnel.* Prepares periodic reports regarding related program activities.* Operates all office equipment (such as computers, printers, and copy machines).* Maintains office files in a systematic and confidential manner. Personal Work Relationships* All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.* Exhibits high professionalism, standards of conduct and work ethic.* Demonstrates high quality customer service; builds rapport/relationship with the consumer.* Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations. Other Duties as Assigned* Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. Knowledge, Skills & Abilities* Knowledge of office procedures and operation of business office equipment.* Knowledge of records administration and maintenance techniques and procedures.* Knowledge of inventory control principles and methods.* Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.* Skill in data entry with minimal errors.* Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, Word, and Excel.* Skill in performing mathematical calculations with accuracy.* Skill in editing documents for correct grammar.* Skill in talking to others to convey information effectively.* Skill in actively looking for ways to help people.* Skill in completing assignments accurately and with attention to detail.* Skill in interpersonal relationships, including using tact, patience, and courtesy.* Ability to maintain confidential student records.* Ability to accurately prepare and maintain records, files, and reports.* Ability to maintain records of materials, supplies, time, and work performed.* Ability to work under pressure and meet close deadlines.* Ability to analyze, organize and prioritize work while meeting multiple deadlines.* Ability to process and handle confidential information with discretion.* Ability to review work for accuracy.* Ability to use software to create spreadsheets, databases, and do word processing.* Ability to organize and coordinate work, including maintaining attention to details and quality.* Ability to communicate effectively, both oral and written forms.* Ability to engage in self-evaluation with regard to performance and professional growth.* Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Travel Requirements* Travels to school district buildings and professional meetings as required. Physical & Mental Demands, Work Hazards* Tools/Equipment Used: Standard office equipment, including computer and peripherals; warehouse equipment such as pallet jack, hand truck and dolly.* Posture: Prolonged sitting; frequent stooping, squatting, kneeling, bending, pushing/pulling, and twisting.* Motion: Frequent repetitive hand motions, including keyboarding, use of mouse, and reaching.* Lifting: Frequent lifting and carrying (20 to 50 pounds).* Environment: Works in an office setting (95%) with occasional duties on loading dock (5%) exposed to weather elements, extreme heat/cold and noise; may require occasional irregular and/or prolonged hours.* Attendance: Regular and punctual attendance at the worksite is required for this position.* Mental Demands: Maintains emotional control under stress; works with frequent interruptions. Minimum Required Qualifications* Education: High School diploma, GED, or Texas High School Equivalency certificate.* Certification/License: None.* Experience: 1 year' office experience required; 3 years' preferred. Note: These statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all job responsibilities.

Keywords: Fort Worth Independent School District, Fort Worth , Administrative Associate IA - Library Media Services 1004-6, Advertising , Fort Worth, Texas

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