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Manager, Payroll Strategy & Project Management

Company: Charles Schwab Corporation
Location: Fort Worth
Posted on: July 14, 2019

Job Description:

Our goal in Payroll Operations is to provide accurate and timely compensation to all employees while complying with legal and regulatory requirements for 17 FEINs cross 50 states and its territories, which includes, but is not limited to, tax filings and monthly GL reconciliation. In addition, our team strives to deliver a seamless user experience by leveraging the Employee Experience Guiding Principles, accomplished through the adoption and promotion of employee self-service tools, automation and constant review of service levels. As a Manager, Payroll Strategy & Project Management, you will partner closely with the Payroll and Tax Team Managers and lead a variety of payroll projects, initiatives and process improvements. You will also lead the implementation of a new timekeeping system. You will ensure adherence to state, federal and local laws/regulations in a multi-state, multi-country payroll environment. You will be extremely attentive to the payroll production environment requirements and effectively coordinate and collaborate cross-functionally to deliver a world class employee experience.

  • Provide strategic process improvement recommendations and implement solutions regarding the overall payroll process
  • Lead the implementation of a new timekeeping system
  • Propose system efficiencies and enhancements by partnering with the HRIS team to ensure a highly accurate, compliant and efficient payroll and tax process.
  • Maintain payroll guidelines by writing and updating policies and procedures
  • Comply with federal, state and local legal requirements by studying existing and new legislations, enforcing adherence to requirements and advising management on needed actions
  • Manage and maintain payroll information by defining business requirements and associated system setup, directing the collection, calculation, and entry of tax and payroll data
  • Design or prepare payroll/compliance reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages
  • Manage and/or execute analysis and testing for payroll system modifications or enhancements
  • Oversee and audit all payroll tax activities, including compliance with local, state, and federal regulations and filing of tax liabilities
  • Manage and maintain operational/quality measures and payroll business metrics and associated controls
  • Work with Payroll and Tax Team Managers on year-end processes and projects associated with tax W-2 reporting working through 3rd party tax/payroll vendor
  • Perform and provide management oversight for Sarbanes-Oxley and other payroll or tax audits; maintain associated record keeping and reporting.
  • Evaluate and resolve complex/highly sensitive payroll and tax related issues as escalated to management levels; communicate with employees as needed to identify and communicate resolutions.
  • Perform other duties and special projects as assigned.
    • Minimum of 5-8 years of payroll and project management experience.
    • 3+ years of Workday Payroll experience.
    • Advanced level of proficiency in Excel (including v look-ups, pivot tables and formulas).
    • Previous system implementation experience.
    • Knowledge of State and Federal payroll tax laws and regulations.
    • Bachelor's degree in Accounting, Business or closely related field is desired.
    • Certified Payroll Professional preferred.
    • Experience with payroll software and data querying is required
    • MS Access experience preferred.
    • Business Acumen - Develop strong understanding of the company's business goals and objectives, key processes and impact of individuals and groups on business performance.
    • Ability to recognize, understand and deal with complex payroll/financial situations.
    • Performance Accountability - Set high goals of performance for self, remain accountable and responsible for outcomes; seek opportunities to achieve results despite roadblocks or change.
    • Customer Service & Satisfaction - Set high standards and priority for customer service and satisfaction; experience measuring, tracking and driving payroll service quality.
    • Planning/Organizing - Ability to plan, manage, and execute on multiple tasks, deadlines, and priorities; work problems and projects of diverse scope where failure to achieve outcomes may have a cross functional impact.
    • Analysis & Decision Making - Strong analytical skills; ability to identify, evaluate, and solve complex problems where failure impacts organizational goals, costs and financial results; ability to resolve a wide range of issues by applying judgment and technical know-how to identify creative ways to complete assignments or improve policies and programs.
    • Problem Solving/Critical Thinking - Ability to cope with unexpected issues; work and resolve issues requiring evaluation of both tangible and intangible information; understand broader impact of solutions on the company.
    • Decisiveness/Dealing with Ambiguity - Make decisions or form opinions with incomplete information and under tight deadlines and pressure. Accept the responsibility for the consequences of such actions.
    • Flexibility/Adaptability - Ability to adapt to a changing work environment and priorities.
    • Innovation/Process Improvement - Ability to innovate and improve processes and work approaches to promote efficiency, accuracy, and productivity.
    • Fosters Collaboration - Ability to foster teamwork and collaboration.
    • Performance Management - Set challenging goals/expectations aligned with organizational priorities; track results, provide both positive and constructive feedback, and initiate necessary development; conduct effective performance discussions.
    • Organizational Skills/Networking Network with senior personnel internally and externally and across groups / functions to resolve and coordinate issues, gain needed information, and influence how others take action; use organizational dynamics to achieve objectives.
    • Communication & Listening - Excellent oral and written communication and interpersonal skills.
    • Confidentiality - Ability to keep sensitive employee information confidential.

Keywords: Charles Schwab Corporation, Fort Worth , Manager, Payroll Strategy & Project Management, Executive , Fort Worth, Texas

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