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Cataloging & Acquisition Assistant

Company: City of Arlington
Location: Fort Worth
Posted on: May 26, 2023

Job Description:

Cataloging & Acquisition Assistant
Location: Library
Work Status: Full Time


SALARY: 16.42 - 20.53 Hourly USD

Under generalsupervision performs complex cataloging, classification, and acquisition of newmaterial for the library by creating a new bibliographic record or byprocessing payment for new material.

1. Create electronic database records for new bibliographic material from thepoint of order to the addition of the new material to the library's collectionutilizing a complex search strategy and indexing the material into the existingdatabase.
2. Maintain bibliographic control of the library's relational electronic databaseutilizing a complex ongoing routine of database maintenance activities; alsoincludes the ability to complete special projects designed to enhance useraccess to the library's catalog.
3. Receive and collate requests for new library materials from collectiondevelopment staff; assign a vendor and prepare purchase orders for newmaterials; follow up on status of order with vendors as needed.
4. Maintain databases of ordered and received material; receive and process ordersfrom individual selectors to add to the database and perform data entry work toenter new orders directly into the database.
5. Verify andclear for payment all invoices for new library materials, maintain a databaseand paper filing system for invoices to ensure prompt payment; contact vendorsto resolve any invoicing problems; track the status of grand, bond, and Cityoperating funds.

6. Maintain and record statistics of departmental activities such as time andcount of ordered materials, vendor contacts, problems with materials orinvoices, etc.
7. Work on database maintenance projects as directed.
8. Collect and report statistics regarding departmental productivity.
9. On anontypical basis, incumbent may perform other additional duties not listed inthis description that are in alignment with the scope of essential jobfunctions.

Knowledge, Skills and AbilitiesRequired:

  • Knowledge of word processing,spreadsheet, and database programs.
  • Knowledge of cataloging utilityprograms.
  • Knowledge of cataloging and classifyingprinciples set forth in AACR2, Library of Congress Subject Headings, MARCformats and Dewey Decimal classification.
  • Knowledge of accounting/bookkeepingprocedures
  • Knowledge of library vendor andpublishing field
  • Skill in examining, verifying andmaintaining accounts.
  • Skill in prioritizing and performingmultiple tasks.
  • Skill in effective problem solving andmaintaining effective relationships with library vendor representatives throughphone and written contact
  • Ability to communicate clearly andeffectively through both oral and written communication.
    QualifyingEducation and Experience:
    Two (2) years of college with courses in general liberal arts and sciences and basiccomputer science courses, plus one (1) year of related experience, or an equivalentcombination of education and experience.

    Background Requirements:

    This position requires successful completion of a criminal background check, physical/human performance evaluation, and drug & alcohol testing.

Keywords: City of Arlington, Fort Worth , Cataloging & Acquisition Assistant, Other , Fort Worth, Texas

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