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Account Payable Accountant

Company: HumCap Recruiting
Location: Fort Worth
Posted on: May 28, 2023

Job Description:

Account Payable, Senior Accountant - Fort Worth, TX Daily Routine Tasks

  • Maintain AP vendor invoice documents into PDF in the folder of each stage or payment type.

    • Stage - To be vouchered, per vendor. Vouchered per Month
    • Payment type - Pay through Macola system. Pay with RAMP

      • Voucher vendor invoices in Macola

        • Invoices with PO of material

          • Split the daily receiving documents (Packing slips/BOL) by vendor and PO#
          • Verify the receiving documents with "PO Received not invoiced" refreshable report.
          • Find the matching invoice and combine it with receiving documents as complete packet for company document retention. (All in soft copies)
          • Voucher the invoice in Macola.
          • In case of any discrepancies or missing document, check with receiving & purchasing or with vendor for further resolution.

          • Invoices with PO of 3rd party installation

            • Verify the signed PO and sign-off sheet with vendor invoice
            • Voucher the invoice in Macola. In case of any discrepancies or missing document, check with PM and vendor
            • Update the Installation Master filer on "Pending Invoices" tab for current status of each 3rd party vendor's invoice.

            • Invoices without PO

              • Voucher the invoices after confirmation/approval or verification process is done.
              • Staffing invoices - request review and approval from HR
              • Maintenance/Other services - request review and approval from Supply Chain Manager
              • Freight invoices - verify SO#, Invoice#, Order type, and freight charges on our sales invoice.
              • FedEx Ground

                • Download invoice files into xlsx
                • Upload the file into designated folder for IT to convert the data into refreshable report
                • Re-create the invoice breakdown file with GL allocation

                • Upload invoices in RAMP Upload installation related rentals/services invoices for review and approval. Upload invoices/receipts of CC transaction made with accounting virtual card/my Corp card.

                  Weekly Routine

                  • AP Weekly Check Run in Macola

                    • Authorize AP vendor payment by due date.
                    • Confirm the total due amount with Director depending on the available cash.
                    • Authorize and process the list of vendor payment by payment type
                    • AP Check Run Report
                    • Paymerang Batch
                    • Lawson Invoice Summary Report

                    • Pay Online payment with RAMP Card
                    • Send out the Payment details to Vendors.
                    • Payroll Taxes voucher to UltiPro

                      Monthly Routine

                      • Monthly AP Dues to Voucher
                      • Lincoln Insurance report, voucher, and White Check in Macola
                      • Office Contract Labor Voucher and ACH Payment
                      • Marco Rental/Commission Payment
                      • Avalara Tax Report and White Check in Macola
                      • Fidelity voucher and White Check in Macola
                      • Reconciliation

                        • Review the AR statement from vendor with Company record.
                        • Follow up on not-yet invoiced list.

                        • Month Closing

                          • Prepare Pending Invoice List for Director as closing AP per month.

                            Non-Routine Tasks

                            • Any payments requested for:

                              • Pro-forma invoice
                              • Legal payments due upon receipt
                              • Any other service invoices due upon receipt

                              • Cost Analysis

                                • Keep track of some vendors' costs throughout the year.

                                • Set up new vendors

                                  • In Macola
                                  • Collect W9 and maintain soft copies.
                                  • Fill out credit applications.

                                  • Respond to any billing/payment related inquiries.

Keywords: HumCap Recruiting, Fort Worth , Account Payable Accountant, Other , Fort Worth, Texas

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