Account Payable Accountant
Company: HumCap Recruiting
Location: Fort Worth
Posted on: May 28, 2023
Job Description:
Account Payable, Senior Accountant - Fort Worth, TX Daily
Routine Tasks
- Maintain AP vendor invoice documents into PDF in the folder of
each stage or payment type.
- Stage - To be vouchered, per vendor. Vouchered per
Month
- Payment type - Pay through Macola system. Pay with RAMP
- Voucher vendor invoices in Macola
- Invoices with PO of material
- Split the daily receiving documents (Packing slips/BOL) by
vendor and PO#
- Verify the receiving documents with "PO Received not invoiced"
refreshable report.
- Find the matching invoice and combine it with receiving
documents as complete packet for company document retention. (All
in soft copies)
- Voucher the invoice in Macola.
- In case of any discrepancies or missing document, check with
receiving & purchasing or with vendor for further resolution.
- Invoices with PO of 3rd party installation
- Verify the signed PO and sign-off sheet with vendor
invoice
- Voucher the invoice in Macola. In case of any discrepancies or
missing document, check with PM and vendor
- Update the Installation Master filer on "Pending Invoices" tab
for current status of each 3rd party vendor's invoice.
- Invoices without PO
- Voucher the invoices after confirmation/approval or
verification process is done.
- Staffing invoices - request review and approval from
HR
- Maintenance/Other services - request review and approval from
Supply Chain Manager
- Freight invoices - verify SO#, Invoice#, Order type, and
freight charges on our sales invoice.
- FedEx Ground
- Download invoice files into xlsx
- Upload the file into designated folder for IT to convert the
data into refreshable report
- Re-create the invoice breakdown file with GL allocation
- Upload invoices in RAMP Upload installation related
rentals/services invoices for review and approval. Upload
invoices/receipts of CC transaction made with accounting virtual
card/my Corp card.
Weekly Routine
- AP Weekly Check Run in Macola
- Authorize AP vendor payment by due date.
- Confirm the total due amount with Director depending on the
available cash.
- Authorize and process the list of vendor payment by payment
type
- AP Check Run Report
- Paymerang Batch
- Lawson Invoice Summary Report
- Pay Online payment with RAMP Card
- Send out the Payment details to Vendors.
- Payroll Taxes voucher to UltiPro
Monthly Routine
- Monthly AP Dues to Voucher
- Lincoln Insurance report, voucher, and White Check in
Macola
- Office Contract Labor Voucher and ACH Payment
- Marco Rental/Commission Payment
- Avalara Tax Report and White Check in Macola
- Fidelity voucher and White Check in Macola
- Reconciliation
- Review the AR statement from vendor with Company
record.
- Follow up on not-yet invoiced list.
- Month Closing
- Prepare Pending Invoice List for Director as closing AP per
month.
Non-Routine Tasks
- Any payments requested for:
- Pro-forma invoice
- Legal payments due upon receipt
- Any other service invoices due upon receipt
- Cost Analysis
- Keep track of some vendors' costs throughout the year.
- Set up new vendors
- In Macola
- Collect W9 and maintain soft copies.
- Fill out credit applications.
- Respond to any billing/payment related inquiries.
Keywords: HumCap Recruiting, Fort Worth , Account Payable Accountant, Other , Fort Worth, Texas
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