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Executive Assistant

Company: BEST Flow Line Equipment
Location: Fort Worth
Posted on: November 11, 2019

Job Description:

BEST Flow Line Equipment is looking for an Executive Assistant in Fort Worth, TX. The Executive Assistant is responsible for providing secretarial, clerical and administrative support to the Executive level in order to ensure services are provided in an effective and efficient manner. Essential Duties and Responsibilities:

  • Assists Company Executives with a variety of administrative and organizational tasks
  • Creates documents, letters, spreadsheets, etc.
  • Coordinates and organizes travel arrangements
  • Maintains the calendar of appointments and other events
  • Handles confidential information in a discreet and disciplined manner
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and management board as directed.
  • Attend meetings to record minutes.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work as needed.
  • File and retrieve corporate documents, records, and reports.
  • Participate in the implementation of the organizations ability to maintain its mission, purpose, and responsibilities in concert with approved policies.
  • Implement policies, objectives, and activities of business in order to ensure continuing operations, to maximize executive activities.
  • Communicate with departments in accordance with executive instructions.
  • Performs other related duties as required.
    Educational and Other Requirements:
    • Minimum of 5 years on the job experience related to administrative work at executive level.
    • High School diploma is required
    • College degree preferred
    • Ability to use sophisticated computer software programs (PowerPoint, Excel, Word, etc.) to achieve job functions.
    • Strong physical and mental health to maintain demanding workload
    • Must be organized and able to multitask.
    • Must adapt well and respond quickly to change needs.
    • Able to work under stressful conditions at times.
    • Communication- verbal and written communication with customers, personnel and vendors.
    • Strong work ethics of integrity and honesty strives for excellence in all activities employing accompanying communication.
    • Knowledge of principles and processes for providing customer service.
    • Dependability, reliability, fulfilling responsibilities.
    • Must work independently and as a member of team.
    • Must be customer service oriented in communication style
      Mental and Physical Requirements:
      • Able to read, speak and write English.
      • Strong physical and mental health to maintain demanding workload.
      • Able to work under stressful conditions at times.
      • Position will require a minimum of 40 hours per week dependent on workload.
      • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
      • Strong work ethics of integrity and honesty strives for excellence in all activities employing accompanying communication.
      • Dependable, reliable, fulfills responsibilities.
        Benefits:-- Short Term and Long Term Incentive packages-- Paid Time Off (PTO)-- 401(k) Retirement Plan - with company match-- Medical Insurance & HSA-- Dental and Vision Benefit Plans -- Life Insurance

Keywords: BEST Flow Line Equipment, Fort Worth , Executive Assistant, Other , Fort Worth, Texas

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